Senior Officer- Program Support and Government Relations

Sesame Workshop

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Job Context

  • Reports to: Program Manager- Bangladesh Humanitarian Programs, PtL CXB Office
  • Job Location: This is a Cox`s Bazaar-based position with regular camp and host community visits as well as Dhaka office visits as required by the project.
  • Duration: Up to December 31st, 2023 (Possibility to extend)
  • Position Summary:
  • Senior Officer-Program Support and GoB Relations, Play to Learn Project, Bangladesh will be responsible for providing day-to-day office operational support to the CXB office and managing the FD7-related activities and approvals. Office operation support includes CXB office venue maintenance, events, and travel management, hotel and vehicle contract and booking, local level procurement, bills/vouchers checking, education materials receive and distribution, and stock maintenance. GoB-related tasks include support in preparing FD7, camps-wise baseline preparation, and approval, collecting CLA, attending CiC-level meetings, and ensuring reporting.
  • Expected joining: 1st January 2023

Job Responsibilities

  • Key Area 1: Government approvals and coordination:
  • Support in developing FD 7
  • Prepare the Need assessment documents for individual camps and submit them at the CIC level for approval
  • Collect the need-assessment approvals from individual camps
  • Compilation of the need assessment approvals and submission to the RRRC office
  • Prepare monthly activity reports and submissions in individual camps and UNO offices.
  • Participation in the camp level meetings regularly and updating the management
  • Collection of activity implementation approval from CICs
  • Collection of project-end certificates from the camp level, compile the certificates and project clearance certificates from the RRRC office.
  • Attend regularly CiC level monthly and periodic meetings.
  • Visit camps and CiC offices, and brief CiCs and other officials about the PtL program to increase visibility and smooth implementation.
  • Program support-Admin and Logistics:
  • Organize meetings, workshops, training, and other events as required in CXB, Upazila, and camp levels as planned by the project
  • Prepare and update contracts with hotels, vehicles rentals, and other vendors
  • Provide logistics support to the visitors to CXB including hotel, tickets, vehicles etc.
  • Regular vehicle booking for field visits when required.
  • Prepare purchase requests for all sorts of procurement and submission for approval.
  • Support in the local-level procurement and printing process
  • Receive education materials from Dhaka and ensure distribution to the partners
  • Maintain stock and store at the CXB level.
  • Maintain office petty cash and check bills and vouchers.
  • Any other program-relevant tasks agreed upon with the Supervisor.

Employment Status


Educational Requirements

  • Master’s degree in any discipline.

Experience Requirements

Read More:_Senior Officer- Program Support and Government Relations

  • At least 4 year(s)

Additional Requirements

  • Working Experience: 4 years relevant experience including 2 years in Rohingya Response in CXB in Program support.
  • Job-related knowledge:
  • Humanitarian operation structures and processes
  • NGOAB approval process and RRRC and CIC level project approval and reporting processes
  • Office admin and procurement.
  • Skills:
  • Excellent interpersonal communication skills
  • Good MS Office operating skills
  • Good planning and coordinating skills.
  • Good at teamwork
  • Desired Qualifications:
  • Experience working in partnership with NGOs
  • Manage multiple priorities and workloads.
  • Applicant eligibility: Female candidates are encouraged to apply

Job Location

Cox’s Bazar

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